AnsweredHow to Record a Teams Meeting When You Are Not the Host?💡

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Rel· Answered on Jun 11, 2025

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Microsoft Teams offers built-in recording capability that allows users to record meetings or calls with permission and notification. If you want to record a Teams meeting when you are not the host, this guide can help you.

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🔥Get Permission to Record Teams Meeting When Not Host

Can you record a Teams meeting without being the host? If you can contact the meeting host, you can ask him to grant you recording permission. The meeting organizer can specify who can record and transcribe under the Recording & Transcription settings. After you have been granted access, you will be able to navigate to meeting controls to select More options > Start recording to start recording a Teams meeting.

Note that recording permissions are granted to only one participant per session, which means that you are the only one who can record the session. Also, when you decide to start recording, the system will notify everyone involved in the session. If you want to record secretly, then this method will not be suitable for you.

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🔥Use a Third-Party Screen Recorder to Record Teams Meeting

If you can't get in touch with the meeting host or want to record a Teams meeting secretly, then using a capable third-party screen recorder will clear your troubles quickly, and EaseUS RecExperts is one of the best choices to perform Microsoft Teams recording. With it, you can record all the details of the meeting as an attendee without notifying others.

Record Anything on Your Windows PC

Record screen/audio/webcam without a time limit or watermark

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 Download EaseUS Screen Recorder 
 DownloadEaseUS Screen Recorder

In addition to all the basic features of screen recording, it can also help you record Teams meetings automatically. Relying on its schedule recording feature, which allows EaseUS to start the recording process at the beginning of the meeting, as long as you set the time in advance.

Importantly, you can record any Teams calls or meetings with audio and transcribe them effortlessly. EaseUS RecExperts offers advanced functions to trim or add watermark to your recordings easily. Besides Teams meetings, it's also possible to record Zoom meetings or other online conferences.

Steps on how to record a Teams meeting if you are not the host with EaseUS RecExpert:

Step 1. Go to the meetings that you want to record. Then, launch EaseUS RecExperts on your devices. Choose the "Full Screen"  recording mode or select the recording area in the "Region" mode.

Step 2. Choose to record the webcam, system sound, microphone sound or none by clicking on the according buttons.

Step 3. It offers an AI background changer and green screen feature to users. You can change the video conference background as you like. When all is done, click on the red "REC" button to begin and click "F10" and "F9" to pause or stop recording.

Step 4. After recording, you can view the meeting videos in the pop-up recording list. You can even click "Edit" > "AI Assistant" > "Start" to get a text file of what has been said.  

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Conclusion

If you want to record Teams meetings as a participant, you need to get the recording permission from the organizer. Meanwhile, you can also use a professional screen recorder like EaseUS RecExperts to capture Teams meetings if you're not the host.

No matter how the recording is made, it must comply with the terms of service of Teams and the privacy of other participants. The recording can not be distributed or used for commercial purposes.

Record Anything on Your Windows PC

Record screen/audio/webcam without a time limit or watermark


 Download EaseUS Screen Recorder 
 DownloadEaseUS Screen Recorder

FAQs on How to Record Teams Meeting If Not Host

1. Can you record Teams meeting without showing participants?

Teams' built-in recording feature will always notify participants when a recording starts. If you need to record a Teams meeting without alerting others, you can use third-party tools such as EaseUS RecExpert or OBS Studio to capture the meeting. However, respecting everyone's privacy and using recordings solely for personal purposes is crucial.

2. Can Teams calls be recorded without my knowledge?

No! Teams calls cannot be recorded without notifying. Teams will alert all participants when recording. A notification will appear to indicate that the meeting is being recorded.